How Custom Lighting and Draping Can Transform Your Event Space

How Custom Lighting and Draping Can Transform Your Event Space


Choosing the right setting to host an event is usually a primary concern for event planners, but sometimes the right location comes paired with the wrong infrastructure to accommodate the event. The use of strategic lighting and draping is integral to transforming an event space from seemingly unfit to perfect. Additionally, creating atmosphere is another use for lighting and draping. Transforming your event space into a fully realized masterpiece takes time and patience, but with the following tips, anyone can do it.

Realizing Infinite Rooms

What many fail to realize is in the eye’s of a designer, every room contains an infinite number of other rooms within the same space. It seems illogical at first, even paradoxical, but the truth is simple. Notice how when you look at detailed paintings or other works of two-dimensional art, the artist is able to create the illusion of depth, the same concept applies in three-dimensional space. While the artist manipulates the human eye with shadows, skillful use of foreground and background, and lighting, an effective event planner will use drapes and lighting to mimic many of the same effects. This becomes very important when considering a room’s layout. Drapes can be used to create rooms and hallways in an open space. Does the event space seem too large for the size of an event? Drapes can be used to guide guests into a designated area while hiding unused space. What if the event space is too small? Strategic lighting to create shadows and the illusion of invisible space in the darkness can make the boundaries of a room drift on endlessly.

Creating an Atmosphere of Intrigue

There’s something undeniably mysterious about draping and lighting when used effectively in an event space. Countless clubs, banquet halls, ballrooms, auditoriums, and other event halls use draping and lighting to convey a certain feeling for the people inhabiting these spaces. Drapes that hang down from the ceiling to the floor, effectively masking entire walls, tickle our curiosity and beg our minds to wonder what lies behind. Although we know there is only a wall beyond the drapes, our suspension of disbelief often kicks in when occupying a new, foreign, or luxurious space, and especially when having a few cocktails. Lighting from the base creates a seductive shadow against the drape, adding to the intrigue of the room while provoking an ambience of elegance. Experimenting with light colors can deeply influence the mood of a room. From blue lighting which can make one feel as if underwater or somewhere in space, to green lighting that causes one to imagine themselves in a world of binary code like “The Matrix”, lighting and draping offers event planners a simple and versatile set of tools for creating atmosphere.

Lighting Tricks to Transform the Room

Although draping is extremely important to the process of transforming an event space, the amount of lighting tricks one can use to transform an event space are staggering. Depending on the components of the event space – number of textures, style of flooring, height of ceiling, width of space, color of walls, etc. – the options for effective lighting use change. That means every event space is a unique opportunity to experiment with lighting. One of the most important things to keep in mind when lighting an event space is texture. Upward facing lighting are dramatic, coupled with soft patterned lights, they add depth to the room. Different themes can be achieved by altering the frequency and position of these lights. Color changing and color fading lights can be used to cycle through different feelings to accent a high concept theme or create a feeling of movement in the room. Revolving spotlights, led light displays, and even industrial lighting all exude a different effect on an event space. Opt for something memorable. It only takes a few well-positioned lights to get started.



Founded in 2005, The Production Crew has become Central Florida’s best full-service event production company; offering a wide array of services to fit your event needs. We work to fit your budget and needs specializing in making your vision a reality through the use of state of the art equipment and years of experience.



6 Simple Tips for Wedding Reception Lighting

6 Simple Tips for Wedding Reception Lighting



#1 – Assess your space

The conditions for lighting are bound to be different with every event space. When holding a wedding reception, the first step one should take is to assess whether the space suits the volume of attendees and plans of the reception. Before beginning to even consider lighting, the matter of tables, bars, and dance floors is chief among pre-reception responsibilities. Once these matters have been dealt with, effective and strategic lighting can be implemented to accent the room.

#2 – Choose the right lights

There are many ways to light a wedding reception. From brilliant, blinding white to accent the bride, to a strategic color wash to highlight a dance floor, choosing the right lights for your lighting needs is an important part of designing a gorgeous wedding reception. Pin spots are useful for drawing attendees’ focus to certain wedding fixtures, like the centerpiece of a wedding cake, the bar, or the DJ. If there is an important theme or message being communicated by the reception, gobos, which are essentially stencil shades for lights, can be used to draw attention to the motif of a wedding.

#3 – Coloring a white wedding

Weddings and wedding receptions aren’t known for their lively colors. The classic black and white is still the preferred color schemes of most weddings, but that doesn’t mean the lights have to be plain as well. Colored lights distract spice up the wedding reception and allow for more effective mood lighting during dances, toasts, and kisses. Using colors that complement skin tone is especially flattering for everyone in attendance. Magenta, peach, and rose are all fantastic colors to incorporate in a wedding reception because they’re not overbearing and balance the reception with a subtle air of romanticism.

#4 – Lighting up the exterior

Providing ample lighting for the outside of a wedding reception accomplishes a variety of goals. It makes the outside of the event space safer for attendees who want to stretch their legs or take a smoke break. It also insures Grandmother Phyllis doesn’t dislocate her hip when her heel slips on a decorative stepping-stone concealed in a dimly lit courtyard. Most importantly, it creates a feeling of continuity between the inside and the outside. Ambitious wedding receptions that manage to juggle a theme on the inside of the reception as well as the exterior area are impressive and garner a sensation of supreme elegance and beauty.

#5 – Remote control lighting

Syncing lights and managing them with a remote or computer adds a surprising element to the wedding reception. For instance, when the bride and groom go to dance for the first time as husband and wife, simultaneously blacking all of the lights and focusing a single spotlight on the married couple adds a sense of drama and spectacle to a wedding reception that will be hard to forget. The same idea can be applied to different parts of the reception. As opposed to having a DJ or Emcee call the receptions attention to a certain aspect of the wedding, using a fade to black and then back to warm lighting can be a more elegant solution to grabbing the reception’s attention.

#6 – Get creative with lighting

A quick search on Pinterest will turn up dozens of awe-inspiring ideas for wedding lighting, such as a bed of strings of twinkling lights draped across the ceiling, or a cascade of lights descending from the point of the ceiling into a funnel-like arrangement. Lighting the wedding cake table from beneath is another creative idea to differentiate your wedding reception from others. Sometimes the simplest of ideas are the most effective, like a column of mason jars with candles inside lining center of the bride and groom’s table. For those hosting their wedding reception outdoors, the amount of options when lighting up trees is a project unto itself. The most important part of lighting is to have fun and experiment, who knows what you might discover?



Founded in 2005, The Production Crew has become Central Florida’s best full-service event production company; offering a wide array of services to fit your event needs. We work to fit your budget and needs specializing in making your vision a reality through the use of state of the art equipment and years of experience.

Hosting a Press Conference or Media Presentation Event

Hosting a Press Conference or Media Presentation Event

Great presenters are instantly recognizable. They possess a certain panache and physical presence that is hard to replicate, but not impossible. All great presenters possess the same set of tools to engage their audience during an event. The best presentations, whether a media event, press conference, or something else entirely, ensure the presenter is in control at all times to keep their mind at ease and their message clear. Staying in control means more than being ready to speak though, it is also important to design your event and presentation’s layout and aesthetic to a high pedigree. While everyone has their own method when it comes to hosting a press conference or media presentation event, the following tips will aid anyone looking to add a little flair to their public affairs.

Add a Visual Element to your Presentation

Audiences attend events to listen to the speaker, but without some visual stimulation to go along with a long diatribe about whatever, it can be easy to lose focus or stop paying attention. From a planning standpoint, visual mediums should always be accessible to the speaker or presenter. Visuals accompany most presentations these days so not facilitating the use of them is a complete foul. From the standpoint of a presenter, if you aren’t using visuals and aren’t Martin Luther King Jr., good luck becoming a prolific speaker because attention spans are much shorter than they were fifty years ago. Creating effective visuals is easier than ever before with the use of proprietary software.

Make the Audience Feel as Special as the Speaker

Everybody at a press conference or media presentation event knows why they’re there, but a little recognition goes a long way. Keeping an RSVP list leading up to the event warrants enough time for the creation of nametags or personalized brochures for attendees. The attention to detail pays off when it comes time to talk. Offer refreshments and appetizers to attendees as well, people are more attentive when they aren’t hungry. Another good tactic is creating a seating chart beforehand. Not only does this keep the event running smoothly and orderly, it recognizes the attendees name once again (and remember they love that).

Lighten Up (the room)

While most events are a matter of business, shedding the typical business suit constraints of a press conference or media presentation can keep the audience more relaxed and lighthearted, which makes for a happier event. Presenters, don’t be afraid to crack a joke here and there, it’s usually good to have a few light witticisms on retainer. Just think about all the press coverage Obama receives every time he makes one of his awkward president jests. It works. As for the room itself, unless aiming to frame the event in a certain aesthetic that involves darkening the room; keep it as bright as possible. It’s nearly impossible to sleep when blindingly bright lights are shining from up above (unless you’re Ruth Bader Ginsburg), plus it puts everything in the spotlight which highlights the reason everyone is in attendance anyway – the speaker.

Finding Help: Letting the Pros take the Reins

For those who aren’t up to the task, finding professionals to conduct a press conference or media presentation event might be a better alternative. Be careful when looking to hire help though, for every professional-level event planning team looking to transform your event, there’s a group of college party people who think that because they can throw a keg stand competition on the beach, that automatically qualifies them for “event planning.” Clearly there’s a stark difference. A good start is checking to see if they have a website. Everyone has Facebook, and it only takes a few minutes to rip an emblem off Google and repurpose it for a “business page.” Companies with real websites and portfolios are indicative of professionalism and quality, thus the ones that should be considered when looking for help.


Founded in 2005, The Production Crew has become Central Florida’s best full-service event production company; offering a wide array of services to fit your event needs. We work to fit your budget and needs specializing in making your vision a reality through the use of state of the art equipment and years of experience.

Beginners Guide to GOBO Projection Lighting

The term “GOBO” is derived from “Go Between” or “Goes Before Optics”, and most commonly refers to any lighting device, which projects patterns of light and shadows. Typically a precision cut template is mounted into, or placed in front of, a light source to create a custom projection of an image or effect with the light.

You need 2 things to create custom Gobo Projection…

  1. A Spotlight: This is the light source used to project your custom image. Starting price for gobo spotlights that use low-power LED’s is around $300 with the professional quality large-scale projectors coming in at over $3,000 each
  2. A Gobo: is best compared to a custom-printed stencil, and they are usually made out of metal or glass. There are a wide variety of designs available for most sizes, or you can design your own; each will run you between $30 and $400

Things to remember when using gobo lighting…

The whole game here is making sure that your lighting equipment is set up and positioned properly, and to do that – you need to fine-tune 2 things:

  1. The distance between your gobo screen, and your light source has a direct impact on the shadows that are projected with your image
  2. The position of your spotlight in relation to the projection surface will also have a dramatic effect on the quality of your lighting; tweak both for optimal results

If you are interested in learning more about using Gobo Projection lighting at your event, please contact us to get started.